Designate a secure place for teachers to put returned envelopes containing money. Collect them regularly.
Use the provided Excel spreadsheet to document student contributions and incentive levels as soon as you get returned envelopes. This will make less work for you when the envelopes start flooding in closer to the due date, and it will alert us if we need to order more shirts or glasses. Please contact Christine Cotton: email@example.com with any questions about the spreadsheet.
All Donor Envelopes are due back to you by Friday, September 25. Unlike previous years, this is a firm deadline. Make sure you communicate this clearly to students, parents and teachers. Students turning in envelopes after this date cannot be guaranteed their desired t-shirt size.
Place the white and red yard sign stating “Walk for Education Envelopes Due This Friday” in a visible location at your school over the weekend (Sat. 9/19 or Sun. 9/20) or early Monday morning (9/21).
Count the money. Fill out the INCENTIVE TALLY SHEET. Be sure to record the names of students raising $50-$99, $100-$249 and $250 or more on a separate sheet. We need these names to create a wristband “master list” so we can give kids a replacement wristband if they forget to bring theirs to the Carnival, and to create raffle tickets for those contributing $100 or more, or $250 or more
Send your tallies and totals to Christine Cotton: firstname.lastname@example.org or by phone (919) 812-3949, by MONDAY, September 28.
If your tallies are complete before Monday, by all means send them on to Christine. The sooner we have the info, the sooner we can assemble your t-shirts, glasses, wristbands and raffle tickets!
Collect any late envelopes and await further direction for how to handle them. Thanks! :-)
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